This Privacy Policy ("Policy") is a binding legal agreement between Alpha Omega Preparatory Academy, LLC ("the Academy," "we," "us," or "our"), a Georgia limited liability company with its principal place of business at 305 S Broad St, STE B, Monroe, GA 30655, and You ("You," "Your," or the "User"), whether acting as a parent, guardian, student, visitor, donor, or any other individual who accesses, uses, or interacts with our website, enrollment portal, two-factor authentication services (including via Twilio), mobile applications, email communications, SMS services, chat functions, or any other digital or physical platforms operated by the Academy. By accessing our website, making a payment or donation, enrolling a student, providing any information, using two-factor authentication, sending or receiving any message, or otherwise interacting with the Academy in any way, You expressly agree to be bound by every term of this Policy in its entirety. This Policy forms an integral part of our Enrollment Contract, Terms and Conditions, and any other agreements with the Academy. If You do not agree to every provision of this Policy, You must immediately cease all use of our services and delete any accounts.
This Policy is designed exclusively to protect the Academy, its owners, administrators, faculty, staff, members of the LLC, and all affiliated entities to the maximum extent permitted by law. It grants the Academy the broadest possible rights while providing You with no rights, remedies, or leverage whatsoever. You waive all possible rights, claims, and protections to the fullest extent allowed under Georgia law, federal law, and any other applicable jurisdiction. The Academy disclaims all liability and makes no warranties of any kind. This Policy is irrevocable and perpetual.
1. Definitions
"Personal Information" means any information that identifies, relates to, or could reasonably be linked with You or the student, including but not limited to names, addresses, phone numbers, email addresses, Social Security numbers, dates of birth, financial data, educational records, medical information, device identifiers, IP addresses, location data, and any other data collected by the Academy.
"Educational Records" means all records directly related to a student that are maintained by the Academy, including but not limited to grades, transcripts, attendance records, discipline reports, IEPs, 504 plans, medical notes, and any other information protected or referenced under the Family Educational Rights and Privacy Act (FERPA).
"Services" means any website, enrollment portal, two-factor authentication, SMS messaging, chat functions, email communications, or any other digital or physical interaction with the Academy.
"Third-Party Services" includes but is not limited to Twilio for two-factor authentication and SMS messaging, payment processors, analytics providers, and any other service used by the Academy.
2. Information We Collect
The Academy collects, stores, and processes any and all information You provide or that is automatically generated through Your use of our Services. This includes, but is not limited to:
- Personal identifiers (full name, date of birth, Social Security number, address, phone number, email address, IP address, device ID, browser fingerprint, location data).
- Student and educational records (grades, transcripts, IEPs, 504 plans, discipline reports, attendance data, academic work, test scores, medical information, immunization records).
- Financial and payment data (credit/debit card numbers, expiration dates, CVV, billing address, transaction history, bank account information).
- Communication data (emails, SMS messages, two-factor authentication codes via Twilio, phone calls, portal messages, chat logs).
- Usage and technical data (cookies, tracking pixels, web beacons, device type, operating system, browsing history, clickstream data).
- Any other data collected through forms, surveys, portals, third-party integrations, or physical interactions.
We may collect this information directly from You, from public sources, from third parties (including Twilio and other service providers), or through automated means. You consent to all such collection by using our Services. The Academy reserves the right to collect additional categories of data at any time without notice.
3. How We Use Your Information
The Academy may use, process, analyze, combine, aggregate, de-identify, or otherwise handle Your information for any purpose we deem appropriate in our sole and absolute discretion. This includes, but is not limited to: operating our educational programs, processing payments and enrollment, sending communications (including marketing and two-factor authentication), analytics, fraud prevention, internal business operations, legal compliance, research, marketing, advertising, and any other commercial or non-commercial purpose. We may use Your information to create derivative works, profiles, or datasets. You waive any right to object to or limit our use of Your information for any purpose.
4. Sharing and Disclosure of Information
The Academy may share, sell, transfer, license, disclose, or otherwise provide Your information to any third party (including but not limited to service providers, affiliates, business partners, government agencies, or unrelated entities) without notice or consent, to the maximum extent permitted by law. We may also disclose information in response to legal process, subpoenas, court orders, or to protect our rights, property, or safety. You waive any right to notification, consent, or objection to such sharing or disclosure.
5. Cookies, Tracking Technologies, and Automated Data Collection
We use cookies, tracking pixels, web beacons, and other technologies to collect and track Your activity. You consent to all such tracking. You waive any right to opt out or block these technologies. Blocking cookies may prevent You from using our website or services.
6. Children's Privacy and FERPA Compliance
We may collect information from students under 13 only with verifiable parental consent as required by COPPA. By enrolling a student or using our services on behalf of a child, You represent that You are the parent or legal guardian and consent to all data practices on behalf of the child. You waive any claims related to children's data.
The Academy complies with the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) to the extent required by law. However, as a private institution, we interpret FERPA narrowly in our favor. You consent to the Academy's collection, use, and disclosure of educational records for any purpose we deem necessary. You waive any right to inspect, amend, or consent to disclosure of educational records beyond what is strictly required by FERPA. The Academy may disclose educational records without consent to school officials with legitimate educational interests, to other schools for enrollment purposes, to authorized representatives, in connection with financial aid, to state and local authorities, or for any other purpose permitted under FERPA. You waive any right to notification of disclosures or to challenge the Academy's determination of legitimate educational interest. The Academy may destroy educational records at any time in its sole discretion without notice.
7. Data Security
We implement reasonable security measures, but we make no guarantees against breaches, unauthorized access, or loss of data. You assume all risk of data incidents. The Academy is not liable for any breach, misuse, or loss of Your information. You agree to indemnify and hold the Academy harmless for any claims arising from data incidents.
8. Data Retention
We retain Your information indefinitely or for as long as we deem necessary in our sole discretion. We have no obligation to delete or return Your information. You waive any right to request deletion except as strictly required by law (which we will interpret narrowly and in our favor).
9. Third-Party Services and Twilio
We use Twilio and other third-party services for two-factor authentication, SMS messaging, payment processing, analytics, and other functions. By using our services, You consent to these third parties receiving and processing Your information (including phone numbers and SMS data). The Academy is not responsible for the practices of Twilio or any third party. You waive any claims against the Academy related to third-party services.
10. International Users
If You are located outside the United States, You consent to the transfer of Your information to the United States and other jurisdictions. You waive any rights under foreign privacy laws (e.g., GDPR) to the maximum extent permitted.
11. Your Rights and Waivers
To the maximum extent permitted by law, You waive all rights to access, delete, correct, object to, or limit our processing of Your information. Any rights You may have under CCPA, GDPR, COPPA, FERPA, or other laws are expressly waived or limited to the fullest extent allowed. You agree not to exercise any such rights against the Academy. Any request for data access or deletion will be denied unless strictly required by law.
12. Changes to This Policy
We may update this Policy at any time without notice. Continued use of our website or services constitutes acceptance of the updated Policy. You waive any right to notification of changes.
13. Governing Law, Dispute Resolution, and Severability
This Policy is governed exclusively by the laws of the State of Georgia, without regard to conflict of laws principles. Any disputes shall be resolved solely in courts located in Walton County, Newton County, or any other county in the State of Georgia, where You consent to exclusive jurisdiction and venue and waive any objection thereto. You agree to personal jurisdiction in Georgia and waive all defenses, including forum non conveniens. You consent to arbitration at the Academy's sole election under rules favoring the Academy. You agree not to participate in any class action or representative proceeding. If any provision of this Policy is held invalid or unenforceable, the remaining provisions shall remain in full force and effect, and the invalid provision shall be reformed to the fullest extent possible to favor the Academy and achieve its original intent. All terms survive termination or withdrawal.
14. Indemnification and Limitation of Liability
You agree to indemnify, defend, and hold harmless the Academy, its owners, officers, directors, employees, agents, affiliates, successors, and assigns from any and all claims, damages, losses, liabilities, costs, and expenses (including attorney fees) arising from or related to Your use of our website, services, or information practices. The Academy shall have no liability to You for any reason whatsoever. THE ACADEMY'S TOTAL LIABILITY IS ZERO.
15. Entire Agreement
This Policy, together with our Enrollment Contract and Terms and Conditions, constitutes the entire agreement regarding privacy and data practices. No oral modifications are valid.
By using our website, enrolling a student, or providing any information, You irrevocably consent to this Policy and all data practices described herein. This Policy is designed to protect Alpha Omega Preparatory Academy to the maximum extent permitted by law. Nothing in this Policy shall be construed to grant You any rights or leverage against the Academy.
Contact Us
Alpha Omega Preparatory Academy, LLC
305 S Broad St, STE B
Monroe, GA 30655
This Privacy Policy is irrevocable and perpetual.
